Philosophy: Election for the Executive Committee of SNEHA shall be conducted in a fair, transparent, responsible and equitable manner in accordance with the SNEHA’s Bylaw.
Vacant Positions: The Annual General Meeting to be held on Saturday, December 17, 2016. As per SNEHA’s Bylaw, following positions shall be filled through a democratic electoral process.
4) Assistant Secretary*
*by-election for the remainder of the two year term. Election for full two year term will be held in 2017 General Assembly.
Non-Compensatory Service: SNEHA is a non-profit organization, and all positions are held by volunteer members. No compensation is paid to any of the Executive Committee position holders in any form for any services rendered to SNEHA.
Election Day: Saturday, December 17, 2016.
Election Program: A schedule will be published by the Election Committee at appropriate time indicating time-table and venue for each major activity related to the election process such as call for candidacy nomination, withdrawal of nomination, announcement of final list of candidates, voting and announcement of election results.
Voters: All SNEHA members in good standing as on the Election Day are the voters.
Candidates: Any person filing nomination for the vacant positions must be a member of SNEHA in good standing as on the date of the nomination filing.
Nomination: Any SNEHA member may file self-nomination or propose any SNEHA member as a candidate for any vacant positions. Self-nomination does not require any proponent or supporter. If a member is being nominated by another member, the nominee must be notified in advance by the proponent and must obtain consent. Election Committee may seek concurrence by directly contacting the nominee, when in the opinion of the Committee, the evidence of nominee’s consent provided by the proponent is not sufficient. Nomination must be filed in writing (email is acceptable) directly to the attention of Election Committee within the stipulated time. Nominations may also be made from the floor of the annual general meeting.
Incumbent: A member, who is holding a position in the Executive Committee, and willing to contest election for any vacant position, must resign from the current position before lodging a nomination.
Withdrawal of Nomination: If a nominee does not wish to contest election, s/he may withdraw her/his nomination voluntarily and on her/his own accord within the stipulated time. Withdrawal must be solicited in writing (email is acceptable) and must be addressed to the Election Committee. All withdrawals will be processed only after the nomination filing period is over.
Election: If there is only one candidate nominated for a position, s/he will be elected unanimously. Should there be more nominations than positions available for any office; the Election Committee will arrange voting to elect a candidate. A simple majority of all votes cast will determine the results of the election. In the event of a tie, a run-off election shall be held, where possible on the same day or as announced by the Election Committee.
Voting: Where voting becomes necessary, it shall be done by secret ballot. An official list of SNEHA members will be maintained by the Election Committee. Each voter must show his/her ID to obtain a ballot. All voters are allowed to cast only one ballot; that is, voters are required to vote for all positions in their one ballot. Any positions that were not voted for would be accounted as a renunciation.
Election Booth: Voting will be held on the venue of the Annual General Meeting and the time specified by the Election Committee. Voters must be present on the specified location and time to cast their vote.
Proxy: Voters who are on travel during the Election Day may appoint a proxy by notifying the Election Committee in writing (email is acceptable) at least one day ahead of the Election Day. There is NO provision of online or email voting.
Voting Polls: The Election Committee shall be responsible for conducting election, securing ballots and counting the votes.
Election Results: The Chairperson of the Election Committee shall release the election results as soon as possible after the closing of the election polls and counting of the ballots and announce the New Executive Committee.
Code of Conduct: